Records Disposition Day, Thursday, July 11, 2024
The Records and Information Management (RIM) office invites your unit to participate in Records Disposition Day on Thursday, July 11, 2024. Disposition Day is an annual event that encourages the safe, secure destruction of inactive, confidential university records and the transfer of historical records to the University Archives while promoting the UCSC Records Management Program and policies.
Sign up no later than July 1, 2024, through this Google Form. Shred bins will be delivered to your office by our certified, confidential shredding company, on Tuesday, July 9, and picked up on Thursday, July 11. Please note that someone will need to be in your office on both days. We strongly encourage the use of our same-day-turnaround option on July 11 for those who are prepared to fill the bin and have it taken away all at one time.
Important Procedures for Records Disposition:
- Collect your inactive records for pick-up (confidential, non-records, past retention) in accordance with the UC Records Retention Schedule.
- Inactive records of historical value should be reviewed in consultation with the University Archivist for possible transfer to the University Archives. See http://guides.library.ucsc.edu/UARCtransfer or contact the University Archivist for guidance in assessing the historical value of your records.
- For each paper record purged, the corresponding electronic record must be purged as well.
- Never put confidential, personally identifiable information (PII), or information that could be inappropriately used into an open public recycle container. Use the locked shred bins that are delivered to your office before Dispo Day and store them within a locked office until they are picked up. CD’s and DVD’s should be collected in a separate box for pickup; please don’t put them in the shred bin.
- DO NOT destroy records that are under a Public Records request, pending or foreseeable litigation or investigation activity, or under audit.
- Enjoy a more spacious and clutter-free work area knowing that you have complied with the UC Records Retention Schedule!
Please contact Diane Lallemand at diane@ucsc.edu for more information.
Past Disposition Day Results
| year | # pounds collected | participating units |
| 2011 | 11,250 | / |
| 2012 | / | / |
| 2013 | 12,499 | 13 |
| 2014 | / | / |
| 2015 | 5034 | 11 |
| 2016 | 8021 | 41 |
| 2017 | 8582 | 38 |
| 2018 | 2113 | 21 |
| 2019 | 8532 | 42 |
| 2020 | / | / |
| 2021 | 4257 | 20 |
| 2022 | 10,926 | 32 |
| 2023 | 7230 | 29 |
UC Electronic Records Day webinar: Mark as Read, Managing Email Overload.
Hear from systemwide experts in archives, records management, privacy, and information security, in a series of short presentations with a Q&A recorded live on November 1, 2023. View the presentation on YouTube.
The following speakers will share their expertise:
- April Sather, Chief Information Security Officer, UCOP
April Sather serves as UCOP’s Chief Information Security Officer (CISO) and Interim UC Systemwide Cyber Defense Officer. Prior to joining UCOP, April served as Assistant CISO at UC Irvine, CISO and Director, Innovation, Architecture and Security Services at Pacific Blue Cross in Vancouver, Canada. Earlier roles include positions at First West Credit Union, Deloitte, Sun Microsystems, and Computer Sciences Corporation. April earned her MBA from the University of California, Irvine and a Bachelor of Information Technology and Bachelor of Commerce from Bond University, Australia. April is a member of ISACA, PMI, UC Women in Technology, and was a founding member of UCI Women in Technology. - Sajjad Matin, Systemwide Cybersecurity Counsel, UCOP
Sajjad Matin is the Principal Counsel for Cybersecurity and Data Protection. In his position, Sajjad works with system-wide stakeholders through major cybersecurity incidents and counsels on a broad range of technology matters. Prior to his arrival at UCOP, Sajjad served as a federal prosecutor in Miami, Florida, where he focused on investigating and prosecuting cybercrimes, including intrusions and ransomware attacks. Sajjad’s experience includes civil enforcement as an attorney with the Securities and Exchange Commission, where he investigated bribery, insider trading, and fraud against investors. Prior to public service, Sajjad worked in the Silicon Valley as an intellectual property attorney. - Kent Wada, Chief Privacy Officer and Director, Policy and Privacy, UCLA
Designated as the campus’s first chief privacy officer, Kent addresses foundational privacy and data issues that have broad impact on the campus community, the academy, and the University mission. His office collaborates closely with other campus offices, including those with compliance authority for the protection of personal information and counterparts in the Health Sciences, to have UCLA be a good steward of data. In his role as director, policy and privacy in the Office of Advanced Research Computing,Kent works broadly with the campus and its data and IT governance functions to help shape the institutional agenda for technology policy issues of strategic concern. - Kelley Walker, Information Governance Consultant, UCSD
Kelley recently transferred from UC Davis, after almost 7 years as an Information Practices Coordinatorand Records Manager. Prior to joining UC, she served in several capacities at the State of California ,including stints in legal office administration and litigation support case management. Kelley has servedas custodian of records for departmental confidential, legal and personnel records; and has created, managed and trained end-users in various database platforms. She has several years’ experience inrecords management and information governance, including the managing and disposition of departmental records and email. - Paula Johnson, Director of Policy & Records Administration, UCSD
Paula is a Certified Information Governance professional, (CRM, Institute of Certified Records Managers) and received her J.D. from The California School of Law and her undergraduate degree in Communication from UC San Diego. Her professional career has focused on information governance of public records, strategic direction and design of electronic records systems; executive leadership operations and finance, and system-wide policy governance. In her current role, she serves UC and the San Diego campus managing policy, information governance, legally defensible records retention, and supports her team in these efforts. Paula is also an avid equestrian, loves reading science fiction, and learning new programming languages. - Matt Stahl, University Archivist, UCSB
Matt Stahl has served as the University Archivist at the University of California, Santa Barbara, since 2017. He holds a Masters in History and a Masters in Library Science from the University of Maryland. Prior to joining UCSB, he served as the Committee Archivist for the United States Senate Committee on Commerce, Science, and Transportation from 2013-2017. He also has a background in secondary education, having served as a middle school and high school teacher in the South Pasadena Unified School District from 2004-2010.