Purpose
The Records Retention Schedule is a UC-wide policy and the agreement between the 10 campuses on how long we keep our administrative information. The schedule is created and maintained by the UC Records Management Committee. Any deviations to the schedule must be requested and approved by the Campus Records Manager (see RMP-2: Records Retention and Disposition: Principles, Processes, and Guidelines).
Link to the schedule http://recordsretention.ucop.edu
Also see Sector Specific Guidance for more information introduced by university function.
Records included in the schedule
Per University policy, RMP-1, “University Records Management Program,” and except as superseded by federal laws and regulations, and university contracts, the retention schedule applies to all administrative records, regardless of their medium, owned by the
- University of California campuses and the Office of the President,
- University of California health sciences centers, and
- Department of Energy laboratories managed by the University of California.
The schedule does not apply to
- Administrative records held by the Principal Officers of The Regents,
- Teaching and research records (e.g., library materials, faculty research and teaching materials, student examinations), or
- Records pertaining to individual patient care (medical records).
Records Holds
If pending, foreseeable, or ongoing litigation; an investigation; or an ongoing audit pertaining to the records is taking place, the records cannot be destroyed until these actions have been completed or resolved. For information about records holds, contact the Campus Counsel’s Office at campuscounsel@ucsc.edu.